Reduce re-keying
Capture invoice number, supplier, ABN, dates, GST, subtotal, total, PO and payment details from real documents.
Accounts payable invoice workflow for Australian businesses
Messy invoice inboxes into review-ready AP.
BillPilot helps your team capture supplier invoices, check the important fields, flag issues before they hit the books, and export clean data to the tools you already use.
Founding pilot A$1,950. Standard A$2,500 · first two suitable businesses · 30–50 authorised invoices · A$1,170 booking deposit · Day-4 feasibility gate.
Use your current toolsEmail, Microsoft 365, Excel, SharePoint, Xero or MYOB.
Catch issues earlyMissing PO, GST, ABN, duplicate and supplier checks.
Controlled handoffNo automatic accounting posting. Reviewed export only.
Human review stays in the loop. Authorised sample only. No rollout commitment.
Invoice review
Supplier invoice: Metro Electrical Wholesale · INV-10482
Ready to export: 86%
METRO
SUPPLY
SUPPLY
Tax invoice
INV-10482
INV-10482
Amount due$8,462.30
verified
54 004 085 616check split
$769.30missing
Needs AP reviewextracted
30 Jun 2026SupplierIssueStatus
Metro Electrical WholesaleMissing POreview
AusGrid ServicesGST roundedcheck
Greenline PlumbingCleanready
Why teams use it
Less manual invoice handling. Fewer AP surprises.
Most teams do not need another dashboard for the sake of it. They need invoices to arrive cleanly, suspicious fields to stand out, and exports that match how the business already works.
Keep review simple
Route questionable invoices into a clear review queue instead of burying them in email threads or spreadsheet notes.
Export with confidence
Send clean, checked records to Excel, SharePoint, Xero, MYOB, Power Automate or an API handoff.
How it works
Start with your real invoices. Leave with a working review flow.
The pilot is designed to be practical: one invoice source, one sample batch, one clear export path, and a short report on what is safe to automate next.
Use a shared mailbox, upload folder, sample export, or batch of PDFs from your current process.
Extract supplier, ABN, invoice number, PO, due date, GST, subtotal, total and document type.
Highlight missing POs, GST mismatches, duplicate risks, low-confidence fields and supplier checks.
Deliver Excel, SharePoint, CSV, Xero/MYOB-ready or API-ready records with a clear next-step report.
14-day AP pilot
A low-risk way to test invoice automation on your own documents.
Use a real sample batch and get a clear answer on what can be automated, what still needs review, and what a monthly workflow would look like.
Founding pilot A$1,950
Standard A$2,500 after first two suitable businesses. 30–50 authorised supplier invoices, one entity, one intake, one Excel/CSV export, one exception ledger, one correction round, maximum 12 delivery hours, and a rollout/no-go recommendation. A$1,170 booking deposit; Day-4 feasibility gate.
- Invoice extraction test on real documents
- Review queue and exception report
- Excel, SharePoint or accounting-ready export
- Field-level accuracy and failure notes
- Time-saved and next-step recommendation
- 100+ supplier invoices/month
- Australian GST, ABN and PO workflows
- Bookkeepers, trades and service businesses
- Microsoft 365, Excel, SharePoint, Xero or MYOB
Ways to work together
Choose the level of help that fits your invoice volume.
| Package | Target | Indicative price | Includes |
|---|---|---|---|
| AP Pilot | Businesses wanting proof before rollout | AUD $1,950 founding / $2,500 standard | 30–50 invoices, one entity, one intake path, one export path, exception ledger, accuracy/failure summary, 12-hour cap, Day-4 feasibility gate. |
| Managed AP Workflow | SMB finance/admin teams | AUD $499–$1,500/mo | Monthly invoice allowance, mailbox/upload workflow, exception reporting, support and adjustments. |
| Microsoft 365 Automation | SharePoint and Excel-heavy teams | AUD $1,500–$3,000/mo | Power Automate routing, SharePoint storage, custom fields, monitoring and approval handoff. |
| Bookkeeper Partner | Firms with repeat client workflows | Custom | Multi-client template, pooled volume, repeatable onboarding and branded exception reports. |
Want to test it on your invoices?
Send through your invoice volume, where invoices arrive today, and the system your bookkeeper or finance team needs the data in. We will suggest a practical pilot scope before any setup begins.
Good starting point:
30–50 recent authorised supplier invoices from one entity, one current intake source, one named reviewer, and one preferred Excel/CSV output.
30–50 recent authorised supplier invoices from one entity, one current intake source, one named reviewer, and one preferred Excel/CSV output.